Project Freight Management – from a Shippers perspective –

The Project Freight Management online course is given from the perspective of the shipper.
We know that this will bring you a great deal of additional know-how in your Project Management skills that will assist you in your future Projects and Heavy Lift shipments or projects.

When we discuss projects in general we mean Heavy Lift shipments as well as capital and complex freight and logistics projects.

In this online program, we’ll go through a range of topics that are directly or indirectly related to Project Freight and Logistics. We’ll address the preparation and planning of projects and how to better understand the pricing aspect.

Not less important will be the IT (Information Technology) topic in which it is showing you what is out there and what Project Forwarders currently use, or should using to manage their projects logistics. We will also illustrate some systems that some shippers favour.

Introduction

1
What will be discussed in this training?
5 minutes

Welcome to the Project Freight Management training which will be given from the perspective of the shipper.

Please read the lesson sections well as the information is important to take note of and for the exam at the end of the course.


2
About the Trainer
3
What will de discussed in the course
4
What will be your Take A Way
5
What is Project Freight
6
Definition
7
Workout
1 question

This is the section exam


What is Project Freight Management

1
First Project Management Organisations
2
Project Freight Management versus Project Forwarding
3
What is the difference
4
Project Freight industry is changing
5
What is…Workout

IncoTerms

the impact and implications

1
Selecting the right IncoTerm(s)
2
Impact on Total Landed Cost Calculation
3
IncoTerm Workout

Project Preparation

1
Project Planning
2
Planning Workout

Request For Quote (RFQ)

1
What to look out for
2
How to design an RFQ
3
What to include & exclude
4
Overall strategy
5
Respond Time
6
Material & Equipment overview
7
RFQ Workout

Project Objectives & Scope

1
Most important start of every project is…
2
This is where a lot of mistakes are made
3
Objectives & Scope Workout

Project Location

1
Never to underestimate..
2
Location Workout

Project Pricing

1
How to get the total price of a project
2
Possibilities for a Turnkey Price
3
Pro’s & Con’s of Turnkey Pricing
4
Best Cost Management (BCM)
5
Total Landed Cost (TLC)
6
Total Cost of Ownership (TCO)
7
STR Model
8
Open Book Policy
9
Project Pricing Workout

Logistics Service Provider

1
Chosing the best provider to handle the project
2
Past performance
3
Strength in the region
4
CV Project Logistics Managers
5
Supplier Qualifications
6
Rist assessment
7
Certification
8
Health & Safety
9
Financials
10
Sub-Contractor qualification
11
10 Common reasons why supplier qualification fails
12
Logistics provider workout

Global Frame / Service Agreement

1
Why are they there
2
What are the benefits
3
Agreement workout

Project Contract versus Purchase Order

1
What is the difference
2
Why are they needed
3
Project contract workout

Project Execution Plan (PEP)

1
Project tasks
2
Project schedule
3
What is the purpose of the PEP
4
Assess Civil Work
5
Overall forecasting
6
Shipment planning
7
PEP workout

Communication Matrix

1
Who should be involved and when?
2
How long should they be involved?
3
Communication mapping, who is where in the Matrix
4
Communication workout

Documentation

1
Which documents should be included?
2
Dealing with document distribution
3
What to remember
4
Documentation workout

IT Tools

1
Project Freight Management IT Tools
2
EDI Planning & Purpose
3
Effectiveness of IT Tools, is any…
4
IT Tools workout

Project Tracking

1
PFM Tool (projeXsmart)
2
Tracking of tasks versus shipments
3
Purpose of task tracking
4
Shipment tracking
5
Order tracking
6
Line item tracking
7
Project Tracking workout

Packing Strategy

1
To Pack or not to Pack
2
What to pack
3
What not to pack
4
How to best pack
5
Containers (SOC)
6
Wooden crates
7
Another type of packing
8
Packing workout

Shipping Strategy

1
Transport modes
2
– Ocean
3
– Barge
4
– Air
5
– Road
6
Shipping workout

Risk Mitigation

1
Risk assessment
2
Routes of transport
3
Means of transport
4
Risk avoidance plan
5
Cost of incident
6
Method statements
7
Loading plans
8
Lifting plans
9
Lashing plans
10
Risk workout

Project Closure

1
The most important steps in a project
2
Success/Fail profiles
3
Project success factors
4
Project challenges factors
5
Project impaired factors
6
Often underestimated
7
Lessons learned
8
Closure workout

The Eight Success Factors

1
[1] Project scope and business plan
2
[2] Critical success factors
3
[3] Planning
4
[4] Team motivation
5
[5] Saying NO
6
[6] Avoiding scope creep
7
[7] Risk management
8
[8] Project closure
9
Success factor workout

Last but not least

1
Conclusions
2
Project health check
This course is meant for those people that are working as a shipper, as project freight forwarder or as carrier and or transport company. For non-shipper participants, this training will give you a much deeper understanding in the world of the shipper, in how they prepare and work towards a successful project execution as well as for the shipper to learn from the project forwarding and carrier industry all in order to close the gap that has always been there in the communication and planning of heavy lift shipments and capital projects.
Your takeaway will be a much more profound understanding of how and why shippers or freight owners do what they do in an effort to prepare, plan, organize, price, monitor, and execute their heavy lift shipments and capital projects. It will help you in your future dealings as a shipper or in relation with a shipper and all parties involved in Heavy Lift & Projects. You will gain a clearer and open communication and collaboration in favour of project successes.
This course is originally designed as a 2 day course, however it is later shortened to one day. For the online purpose, the training has been redesigned and chopped into bite-size pieces to make it easy to follow and is easy to take lesson by lesson in your own time. You could spend 10 to 30 minutes a day and it should not take too long to get all the lessons done and start the exam at the end of the course in order to earn your certificate.
The Project Freight Management training which will be given from the perspective of the shipper. We know that this will bring you a great deal of additional know-how in your Project Management skills that will help you in your future Projects and Heavy Lift shipments. When discussing projects in general we mean Heavy Lift shipments as well as capital and complex freight and logistics projects. In this one-day program, we’ll go through a range of topics that are directly or indirectly related to Project Freight and Logistics. We discuss in length the preparation and planning of projects and how to better understand the pricing aspect. Not less important will be the IT (Information Technology) topic in which it shows you what is out there and what Project Forwarders use, or should use, for the management of their projects. We will also illustrate some systems that some shippers favor. Documentation and what would be required to understand the processes shippers use internally, but also processes and requirements for practices externally. Supplier Qualifications processes and requirements and evaluations are a major part of the shipper’s internal process and not always appreciated by its vendors. This process could take a lot of time and the information that is required/requested can be extensive. There could be a cost related to enter the process, or there is a requirement to enter via an external registration company such as Achilles Power & Tech, or other suppliers of information and company background. Shipping and Project planning, risk and strategy are just a few topics that will be discussed, and you will as well work in teams in a few workshops, so you get a better understanding of the material and know-how.

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Enrolled: 2 students
Duration: 2 weeks [moderate time spend]
Lectures: 105
Level: Intermediate
Project Freight Management – from a Shippers perspective –